How to manage what information displays on team rosters (2024)
Organizations can control what Teams can view and access through their season settings.
Access these settings by navigating to any active season and choose the Settings page. The options listed below define which settings on each tab impact season Teams.
Team Controlled Settings
By default, teams control their own settings from within their Manager tab. The settings in this program area are used only as defaults for new teams. Changes made here are not automatically applied to existing teams.
However, by clicking the “Change this Preference” button you can change this so that settings modified in this program area will be applied immediately to every team in your program. Individual teams are not able to control their own settings.
Program Settings
Some of the program settings listed on this page will be inherited by and visible to the teams created within the season:
All settings on this tab impact what the teams view and access within the Teams application:
Show Standings on Home Page enables the standings modal on the team’s home page in the web app
Sort Players By allows users to sort players by first or last name on the Rostering page in the Teams app (managers can also change this themselves in the team app)
Game & Event Notifications are enabled by default, but can be disabled by team (via teams app) or for an entire season
Item Tracking Privacy makes it so tracking assignments are not visible to anyone but the team managers
Non-Player Item Tracking hides non-players from being listed on the tracking tab
Classic Payment Tracking Privacy hides the payment status being listed for players to all managers
Non-Player Classic Payment Tracking hides the payment status being listed for non-players to all managers
Time Display allows users to set times, most applicable to scheduled events, to a 24 hour clock. This is most important for international organizations (Canada, etc).
Date Display allows users to set dates, most applicable to scheduled events, to a DD/MM/YYYY format. This is most important for international organizations (Canada, etc).
Refreshment Settings can be enabled for games, events, or both to allow assignments of snacks, water, and other assignments that might be specific to an event. This is not technically restricted to refreshments, but any event assignments.
Score Tracking enables the options for admins to enter scores as a more generic “points for” and “points away”. These are the score labels no matter the sport.
If this setting is enabled, but “Team Schedule Permissions” is not enabled for Team Managers, then only Org Staff can enter scores at the team level.
Page Header changes what displays at the top of a Teams page.
Sponsor Management allows team to edit sponsor images to their Teams application which displays to their roster members on the homepage of the Teams app
Manager Announcement shows announcements created by Team Managers on the team homepage
Team Chat & Direct Messaging is a “all or nothin” setting that allows teams within a season to either access chat and messaging options in the Teams app or hides these communication options from all teams in the season
Team Roster Permissions allows organizations to determine if Team Managers should be able to ad-hoc add players and/or delete players from their roster. This circumvents any registration or import processes defined by the organization.
Team Schedule Permissions enabled Team Manager to enter game scores when applicable.
If the setting “Score Tracking” is not ALSO enabled, then team managers won’t see any fields to enter these scores.
Tab Manager
Organizations can control which tabs and pages are available to their teams by toggling off and on the following Teams tabs:
Availability - the ability to track roster member attendance for scheduled events
Tracking - the ability for teams to track actions and tasks assigned to their roster members
Payments - allow teams to invoice and make payments within the teams application (teams will add their own deposit account to process these payments)
Statistics - allow teams to customize and track team and player statistics. These can be very robust stats or very simple.
Assignments - allow teams to assign tasks per game or event to roster members, then track the completion of those assignments
Photos & Files - enable roster members abilities to share photos and files
Custom Fields
Custom fields are used in a season for either (A) custom questions on a registration form or (B) custom questions that can be completed by teams on their roster profiles after they are assigned to a team roster.
Orgs can add help text to provide context for these custom fields
This information can be made visible to the team or kept private (hidden by default), editable or not editable
This information can also be moved to different sections of the roster profile - Player, Parent, Additional
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Marking Individual Member Profile Information as Private
Log into your team.
Click/Tap the Roster tab.
Click/tap your roster name.
Click/tap Edit.
Check the box (web) or open the field settings (mobile) to toggle the fields as Private for the desired field. Email address. Phone Number. Birth Date/Age (hide age) ...
If you are using a Samsung Galaxy device, you can move contacts to Secure Folder, which requires a password to access. If you are using Google Contacts on other Android devices, you can hide your contacts on the Google Contacts website.
Team owners can add and invite additional members and grant them administrative permissions to designate them as administrators (aka team managers). Team managers can also be designated as non-players.
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Exporting your roster is easy in TeamSnap! Roster Exports generate a downloadable CSV File with Roster member information included on the roster profile contact card. Profile photos are not included in the export. Currently, an export file cannot be directly used to import to another team.
Can I have multiple teams on the same plan? TeamSnap plans support a single team per plan. This allows you to select the plan that works best for each team's needs.
In the left navigation, click Voice > Phone numbers. On the Phone numbers page, select the number that you identified in step 1, and then click Edit. In the Edit pane, under Assigned to, click the X to remove the user. Click Save.
Tip: If you don't want to share your number with teammates, check the box next to “Make Private.” Coaches and team managers will still be able to see phone numbers even if this box is checked.
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